Make Filing Your Business's Tax Return Smooth Sailing With These Tips

Consider these suggestions for helping to make tax season smooth sailing this year for your small business:

• Reconcile your bank accounts. Preparing an accurate tax return starts with accurate books. Reconciling your bank accounts is the first step in this process. Consider it the cornerstone on which you build your financials and your tax return. Up-to-date cash accounts will also give you confidence that you’re not over-reporting (or under-reporting!) income on your tax return.

• Organize those nasty credit card statements. If you use credit cards for your business, develop an expense report for each statement. The report should recap the credit card bill and place the transactions in the correct expense accounts. Attach actual copies of the expenses with the credit card statement. You will need this to support audits for both income tax and sales tax. Use this exercise to show you are only including business-related expenses by reimbursing your business for any personal use of the card.

• Reconcile accounts payable. One of the first tax deadlines for many businesses is issuing 1099 forms to vendors and contractors at the end of January. Get your accounts payable and cash disbursements up-to-date so you have an accurate account of which vendors you paid.

• Get your information reporting in order. Now identify anyone you paid during the year that will need a 1099. Look for vendors that are not incorporated like consultants or those in the gig economy. And don't forget your attorneys. You will need names, addresses, identification numbers (like Social Security numbers) and amounts billed. Send out W-9s as soon as possible to request missing information.

• File employee-related tax forms. File all necessary W-2 and W-3 forms, along with the applicable federal and state payroll returns (Forms 940 and 941). Do this as soon as possible in January to allow time to identify any potential problems.

• Compile a list of major purchases. Prepare a list of any major purchases you made during 2023. Once the list is created, find detailed invoices that support the purchase and create a fixed asset file. This spending documentation will be needed to determine if you wish to depreciate the purchase over time, take advantage of bonus depreciation, or immediately expense the purchase using code section 179. Your choices create a great tax planning tool.

Should you need help, please reach out for assistance.